Privacy policy SET

Last edited on February 7, 2022.

Wepublic B.V. (hereafter: ‘Wepublic’) regards the protection of your privacy and safety of your personal data as extremely important. We will only process your personal data when we have a legitimate reason to do so. Almost always, we will process your data in capacity of processor in accordance with the provisions of the General Data Protection Regulations (hereinafter referred to as: ‘the GDPR’). We would like to inform you about our privacy policy. We do so on behalf of your organisation.

This privacy policy was last updated on February 7, 2022. Wepublic reserves the right to make changes to this privacy policy pursuant to the applicable legislation and regulations. You will be informed of any changes and, if necessary pursuant to applicable legislation and regulations, you will be asked for your permission. Wepublic is established in the Netherlands.

1. Who does this privacy policy apply to?

This privacy policy is applicable to organisations (and their employees) that use the Stakeholder Engagement Tool (hereinafter referred to as: ‘SET’), a B2B product.

2. Categories of personal data and how your data is collected

Wepublic, on behalf of your organisation, processes personal data. This is data about identified or identifiable natural persons containing details which can be directly or indirectly traced to a person. The details in question are the following:

• Data which we need in order to be able to offer the SET
  • your email address and the organisation via which you use the SET;
• Data which we need in order for the SET to function
  • your display name, password (hashed), user agent, IP address, device information, times at which log in, language preference, notification and subscription preferences, crash reports of the app;
• Data you share voluntarily through your profile
  • your name, function, department, phone number, date of birth, social media details and other information you enter on your profile;
• Data on your use of the SET
  • notifications you received, any data you enter yourself through your use of the SET, interactions you are part of, contacts you are owner of, information other users enter of you through their use of the SET (i.e. a co-worker mentioning you), how you use the SET.

3. Purpose for which personal data is used

Wepublic, on behalf of your organisation, uses your personal data for the following purposes:

• To provide the SET in connection with an assignment from the through which you purchase the SET.
• To ensure that the SET functions from a technical point of view.
• To maintain contact with you, for example when you experience problems with the SET.
• In order to analyse and improve usage of the SET, both on behalf of the tailor-made use of the SET and for the entire functionality of the SET. Wepublic will process the data used to improve our services as anonymously as possible so as to minimise the possibility of this data being used to trace a person.

4. Legal ground for the processing of personal data

Wepublic, on behalf of your organisation, processes personal data on the basis of one of the following (legal) grounds:

• On the basis of legitimate interest, to fulfil the agreement with your organisation, who is the controller within the meaning of the GDPR.
• On the basis of an agreement. If you are purchasing the SET on the basis of an agreement concluded with Wepublic.

5. Is your personal data shared?

Partners affiliated to Wepublic may receive your personal data. These partners are support companies working on behalf, and on the instructions, of Wepublic which have concluded processor agreements with Wepublic. These partners are sub-processors of your organisation. Examples of these companies are an email service so that you can receive notifications from the SET, developers who develop the SET jointly with Wepublic and companies that store data from the SET (i.e. webhosting, data storage et cetera).

Only if we are legally obliged to do so, will your personal data be issued to supervisors, other parties or persons or authorities. Your personal data will only be issued to third parties for the purposes referred to above in the Privacy Policy and/or exclusively on the basis of the (legal) grounds already mentioned.

6. Personal data retention period

Wepublic, on behalf of your organisation, keeps your personal data for no longer than is strictly necessary in order to fulfil the purposes referred to in this Privacy Policy. We will keep your data as long as you are a SET user. If you no longer use the SET and your account is deleted, your data will be erased.

7. Personal data protection

Wepublic, on behalf of your organisation, has taken all the necessary technical and organisational measures to protect your personal data. These security measures protect against, among other things, loss, disruption, damage and prevent the unauthorised or unlawful processing or publication of the data. For example data connections (https://) and databases are protected and only people with the right authorisation have access to your personal data. All people employed at and all companies and people hired externally by Wepublic have signed a non-disclosure agreement. If you have any questions about how your personal data is protected, or if there are indications of misuse, please contact us using the details referred to under 10.

8. Your rights as a data subject

As a data subject you have the following rights:

• The right to access. This means you can submit a request to access the personal data we have collected from you.
• The right to rectification of your data if they are incorrect.
• The right to having your data erased.
• The right to object to (future) processing of your data or to limit such processing, provided there are no legal and statutory grounds for precluding this.
• The right to withdraw again certain permission you have given to process.
• The right to data portability/data transferability. This means you can receive the data you issued to Wepublic, on behalf of your organisation, in a structured, standard and machine readable form. You can then transfer this data to another responsible party.
• The right to submit a complaint to the Dutch Data Protection Authority [Autoriteit Persoonsgegevens].

You can address your requests, questions or complaints using the contact details of your organisation.

9. Cookie policy

The website on and app through which you can use the SET uses cookies.

Cookies are small files which are stored by the web browser when use the SET. The SET does not use advertising or tracking cookies, but only analytical cookies. These cookies ensure that the website is optimised for your visit and can be placed without permission. Although you can switch off the use of cookies, this may well have a detrimental effect on the SET’s functioning.

Amplitude: the SET also uses the ‘Amplitude’ service provided by Amplitude Analytics, Inc. This service analyses the use of websites and apps by its visitors, for example on the basis of the number of visits per page, how long visitors stay on a page and the pages clicked. We use this service in order to improve our website and app. Amplitude carries out this analysis using cookies. Wepublic has entered into a processor agreement with Amplitude. Amplitude does not use any of this data for its own purposes.

10. Contact details

Wepublic, on behalf of your organisation, would like to hear from you if you have any questions or complaints about the privacy policy. You can contact us by letter, email or telephone. If you contact us to exercise your data protection rights, we will forward your request to your organisation.

By email
[email protected]

By letter
Wepublic BV
Herikerbergweg 193
1101CN Amsterdam
The Netherlands

By telephone
+31 (0)20 – 24 055 30

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This privacy policy is also available as a PDF (English).